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1-2-3 Information to Announcement Emails


The thrill that may be created by a easy announcement e-mail is usually ignored by small companies.

In fact, we’ve all seen the large product launches created by the likes of Apple and Nike however what can a small enterprise do once they have a brand new product? Or what about simply when one thing new and thrilling is occurring with their enterprise?

That’s the place the announcement e-mail can come into play.

Whether or not you might have a brand new digital replace to your app, there’s a brand new worker behind your counter, otherwise you’re beginning a brand new annual fundraising occasion, an announcement e-mail is the easiest way to share that info together with your contacts.

What’s an announcement e-mail?

An announcement e-mail is a advertising and marketing device used to announce something that’s new to what you are promoting or nonprofit.

And whereas that’s fairly self-explanatory, i.e. one thing new must be introduced, announcement emails can, and sometimes do, go hand-in-hand with occasion invites. The distinction is that an invite often requires a proper rsvp and an announcement e-mail often doesn’t.

How do you write an announcement e-mail?

Writing an announcement e-mail is basically fairly easy. Actually, it’s as simple as 1-2-3.

Simply understand that it doesn’t matter what’s being introduced, it’s necessary to make use of e-mail advertising and marketing greatest practices, and it’s crucial that your announcement e-mail solutions the next  questions:

  1. What’s new?
  2. Why ought to the reader care (or what’s in it for them)?
  3. What would you like them to do about it (a name to motion)?

Announcement e-mail examples with use-case situations

Listed here are just a few announcement e-mail examples with use-case situations to get your artistic juices flowing.

Announcement e-mail for a brand new actual property growth

Let’s say you’re an actual property agent or dealer, and also you’re working with a contractor who’s renovating a historic constructing in prime downtown territory.

It is a huge win, not solely to your company but in addition for the area people as a result of it’s serving to to revitalize the world, in addition to open up new, extremely sought-after workplace house.

It’s thrilling! So, the place do you begin?

1. Begin by asserting the upcoming alternative

Let individuals know what’s coming, even earlier than they’ll begin leasing workplace house. Begin to construct the joy the second it turns into thrilling to you. And don’t neglect to catch your reader’s consideration.

example real estate email announcing a new renovation and business leasing opportunities
This e-mail designed to announce a brand new renovation and enterprise leasing alternative lets readers know the way thrilling the chance is true off the bat.

2. Reply the query of why your subscribers ought to care

Perhaps that is the primary time that new workplace areas have been accessible in LoDo because the Nixon period and you already know that a few of them have been on the lookout for a brand new house for nearly as lengthy. So, why ought to they care? As a result of it’s their one probability to get what they’ve been on the lookout for.

example of answering why subscribers would want to know about your news

3. Ensure to inform them what they’ll do about it

Give them clear, and simple instructions as to what they should do.

example of an announcement email that makes it clear what the reader should do
When what you are promoting depends on private communication, a name to motion CTA asking events to contact you immediately is extra applicable.

Announcement e-mail for a parade

Whereas not everybody throws a parade, that doesn’t imply you possibly can’t.

Perhaps you’re a Cheese Monger in Wisconsin and final yr you virtually ran out of the most well-liked Christmas cheese on the town. However this yr, you’ve ordered an enormous wheel of this one explicit cheese from Holland and also you need everybody to know that your store is the place to get their cheese for Christmas.

In a flash of artistic genius you suppose, hey, it’s a 400lb wheel of cheese from Holland! It’s a giant deal! Let’s have a parade!

Now how do you announce that? Simple!

Once more, take into consideration the three major questions that should be answered; what,, why, and now what?

1. Begin with the occasion

The cheese is why, however the parade solutions the query regarding ‘what’ is happening.

example of the top of an announcement email
Don’t cover the headline. Ensure it’s seen on the high of your announcement e-mail.

2. Reply the query as to why your subscribers ought to care

Take into consideration why you’re enthusiastic about it, and more often than not you’ll have your reply, proper there.

example of letting subscribers know why they should care about what you're announcing
When letting individuals know why they need to care, be sure it’s sincere in addition to engaging.

3. All the time keep in mind to allow them to know what they should do to affix in on the enjoyable.

If all they should do is present up, then be sure to inform them precisely the place and at what time.

Example of an announcement email where participants just need to "show up"
No matter what you need your readers to do, they received’t know what to do in case you don’t inform them. Be clear together with your name to motion (CTA).

Instance of an announcement e-mail for a nonprofit occasion 

Let’s say what you are promoting is a nonprofit devoted to giving shelter to animals which might be displaced as a result of nationwide disasters and hurricane season at all times comes too quickly.

You should elevate cash, all yr lengthy, so that you and your workforce will be prepared when the time comes.

Throughout a brainstorming session together with your workforce, you determine to have a canine stroll. However not simply any canine stroll. A dog-walk-a-thon! You’re going to ask each canine house owners, and non-owners to stroll canines. A lot of canines. Their very own canines, their buddy’s canines, and even canines which might be up for adoption at native shelters . . . all canines and all individuals. It’s going to virtually be a dog-a-palooza!

After you’ve nailed down the date, it’s time to ship out the save-the-date bulletins.

1. Let your subscribers know what’s going to happen

When you might need a catchy title for the occasion, like “The BIG dog-walk-a-thon”, you must be sure and allow them to know precisely what that’s.

Attempt one thing like this:

announcement email - save the date for a nonprofit organization.
Be clear about what the occasion is, proper up entrance.
example of providing event details within the announcement email
Don’t neglect to inform your recipients when and the place the occasion will probably be to allow them to be sure to mark it on their calendars.

Don’t fear about how lengthy it’s, simply make it possible for when it’s a novel occasion there’s sufficient of an outline to actually let your subscribers know what it’s.

2. The simplest a part of writing an announcement for a nonprofit occasion is answering the query of why your subscribers ought to care

That is the place you wish to share your driving drive. Why do you do what you do? That is additionally why they might care about what you’re doing, and why you’re internet hosting the occasion.

Perhaps embody some statistics that not everybody would instantly pay attention to, whilst you’re pulling on the heartstrings. 

An example of a non-profit announcement email

Embrace supporting info in your announcement e-mail.

3. Be very clear about what you need your subscribers to do

Whether or not you’re asking for volunteers or individuals, you must let your recipient know precisely what to do so as to become involved.

Announcement email call-to-action - Use clear, clickable buttons that let readers know what to do next.
You may have multiple name to motion so long as it’s clear what it’s that you really want readers to do.

Extra announcement e-mail examples

I simply gave you some small enterprise use-case situations to get you interested by how the totally different elements of an announcement e-mail will be included in an e-mail, with out having so as to add loads of content material or spending an excessive amount of time.

Nevertheless, in case you’re launching a product you’ll seemingly wish to embody extra particulars concerning the product within the launch e-mail.

Let’s check out how these announcement emails meet the 1-2-3 standards.

Digital product launch announcement

example of a digital product launch announcement
To get probably the most out of your announcement e-mail, be sure it’s simply shared. Supply: reallygoodemails.com

When asserting a brand new digital product, be sure to let your readers know precisely how they’ll get the product, and what it’s for.

  1. What’s new? A cellphone app.
  2. Why ought to the reader care? It’ll save them cash.
  3. What would you like them to do about it? Get the free cross.

Product launch announcement

example of a product launch announcement email
Fig does an excellent job of offering sufficient info to get readers . Supply: reallygoodemails.com

In terms of product launch announcement emails, it’s necessary to concentrate on the product itself with clear photos and clear but concise product descriptions.

  1. What’s new? A pores and skin creme.
  2. Why ought to the reader care? It’ll visibly brighten pores and skin tone and scale back the looks of high-quality traces.
  3. What would you like them to do about it? Study extra or purchase it.

Whereas this explicit announcement has multiple name to motion (CTA) it provides these readers who’re offered on the announcement alone the choice to make a purchase order.  And those that aren’t too positive concerning the product can get extra info.

Preorder gross sales announcement

example of a pre-order announcement email
This e-mail from Gender Cool is a superb instance of a pre-order announcement e-mail. Supply: reallygoodemails.com

When asserting a product that’s not but accessible, be clear when presales begin in addition to when the product will probably be launched for obtain, choose up, or to start out delivery to those that preorder/prepurchase.

  1. What’s new? A group of children’ books.
  2. Why ought to the reader care? To begin conversations round gender identification and inclusion early.
  3. What would you like them to do about it? See the gathering.

Whereas most announcement emails give recipients the choice to make a purchase order, generally a product wants extra clarification and if you already know that upfront, creating a superb touchdown web page and directing visitors out of your announcement e-mail could also be the easiest way to go.

When to ship an announcement e-mail

Now now we have an concept of what to say, and possibly methods to say it, however when is one of the best time to announce one thing? 

As cliché because it sounds, one of the best time to announce one thing is if you’re prepared.

In different phrases; you wish to ship out an announcement when you might have all the small print nailed down and also you’re able to let individuals know concerning the “new factor” taking place with what you are promoting or nonprofit.

Saying an occasion

When you’re asserting an occasion and also you simply need individuals to point out, you then’ll desire a save-the-date announcement to exit that provides individuals loads of time to make preparations to attend.

A couple of months prematurely ought to do the trick. 

Then, comply with up with a reminder inside just a few weeks of the occasion and a 3rd inside just a few days of the occasion. Don’t neglect to incorporate suggestions for parking, dressing for the climate, what to convey, and what to anticipate.

TIP: Use SMS/textual content messages for sending out reminders on the day of the occasion. 

example of an event reminder email
Don’t neglect to incorporate the pertinent particulars in your emails.

When you’re planning an occasion the place individuals have to volunteer, rsvp, or collect donations and sponsorships, you’ll need the save-the-date to exit as quickly as you might have the date locked down. This could possibly be as a lot as a yr prematurely, in some instances. 

After that, you’ll wish to concentrate on sending out occasion invites, registration types, and reminders

Saying a product launch

When launching a product you first have to determine in case you’re going to make the product accessible to your subscribers earlier than most of the people or on the similar time. Then, you must determine if you wish to announce earlier than or after the product is out there.

When you’ve made these choices, the “when to ship an announcement e-mail” is straightforward.

When you’re asserting earlier than the product is out there, it is best to ship out the announcement e-mail as quickly as you understand how and when the product will probably be accessible to customers.

When you’re asserting as soon as the product is out there, schedule your announcement to coincide with product availability and some other advertising and marketing methods you might be planning to make use of.

Saying a brand new worker

When asserting a brand new worker, there are two colleges of thought.

The primary is to make the announcement after the hiring date however previous to their first day on the job. This lets your clients know {that a} new face will probably be exhibiting up earlier than she/he does

The second faculty of thought is to attend till after a coaching interval has been accomplished and you already know the brand new rent goes to work out. Then ship an announcement/welcome-aboard e-mail out.

Which one you select will rely on what you are promoting and hiring practices.

Begin letting your clients know what’s new

As you possibly can see, announcement emails actually are as simple as 1-2-3.

  1. Know what to announce
  2. Reply the three “have to know” questions
  3. Ship bulletins if you’re prepared

So, what’s developing in what you are promoting that you simply’d like your subscribers to learn about?

From small issues to huge offers, don’t simply slide the data into your subsequent e-newsletter. As an alternative, share your pleasure by making an announcement!

Able to create your subsequent announcement e-mail? Login and select your template now.



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